THE INSTITUTE OPERATING SYSTEM
One platform for institute operations.
InstiPilot brings the everyday operations of educational institutes into one place—from enquiries and admissions to fees, attendance, staff, and inventory. Follow each student from their first enquiry through enrollment, payments, and daily attendance, while keeping your team’s work organised across branches. Connected attendance devices and WhatsApp communication help reduce repetitive work and paperwork, without losing track of the details.
Built around the everyday work of educational institutes,
by people who have worked in them.
Demonstration Institute| Batch | Students | Present | Attendance |
|---|---|---|---|
| NEET(UG) | 86 | 79 | 92% |
| JEE Foundation | 64 | 56 | 88% |
| SSC CGL | 72 | 63 | 88% |
Demonstration InstituteDemonstration InstituteDEMONSTRATION INSTITUTE
Fee reminder: Next installment is due in 2 days.
NFC STUDENT ATTENDANCE
Students tap their linked NFC card at the classroom reader. InstiPilot checks their enrollment, class timing, and fee status, then shows the result on the attendance monitor. No roll call or searching through fee registers at the door.
Linked cards match students to their enrollment and classroom schedule.
Present or Late marking follows your settings, with checks for closed windows and repeat taps.
Due-date reminders and overdue restrictions follow your fee rules and approved grace periods.
Students see the result on screen; staff get a saved record, with exit attendance to track when students leave.
STAFF MANAGEMENT & ATTENDANCE
Bring staff profiles, work shifts, leave records, and attendance together in InstiPilot. Staff can mark entry and exit using face recognition, a fingerprint, or an NFC card on a connected biometric machine, with the available methods depending on the device.
Keep personal details, qualifications, documents, departments, and service history together.
Review entry and exit times against assigned shifts, with daily records and monthly attendance summaries.
Manage CL, EL, and other leave types, with transfers, suspensions, and employment changes recorded in each employee’s service history.
Payroll brings together salaries, allowances, deductions, and payment records for each employee’s working month.
DEMONSTRATION INSTITUTE
Employee code: 2610EP12
Place: City Center Branch · Main Office
INTEGRATED WHATSAPP BUSINESS
Talk to students and parents from InstiPilot, with their enrollment, fees, and attendance beside the conversation. WhatsApp is connected to the work your team already does, so important updates do not depend on someone typing each message again.
Configure messages for enquiries, demos, admissions, payments, fee reminders, attendance, exits, and approved leave.
See linked student and guardian records, fee dues, and attendance history. Keep notes, media, and quick messages close at hand.
Build broadcast audiences from enquiries, demos, and admissions. Send now or schedule messages using approved templates.
Choose student and guardian notifications separately, personalise templates with record details, and review delivery logs and failed sends.
Follow student journeys, manage fees, plan classes, and keep institute resources organised.
Keep prospective students and their next steps in view, without starting a fresh record at every stage.
Keep personal details, guardians, documents, and enrollment history together as a student’s journey changes.
Manage fee collection with a clear record of payments, remaining balances, and upcoming installments.
Connect what a student enrolls in with the classes, timings, and fees that belong to it.
Plan holidays, closures, and events with the institute’s working schedule and attendance in context.
Keep a record of institute resources, their movement, and who currently holds them.
THE THINKING BEHIND INSTIPILOT
InstiPilot follows the everyday journeys of students, staff, and your institute. Records, rules, and history stay connected through each stage, helping your team work with less repetition and fewer preventable mistakes.
Make digital records part of everyday work, reducing dependence on registers, repeated entries, and paperwork one workflow at a time.
Connect each stage of a student’s or employee’s lifecycle, carrying the relevant details and history forward as their circumstances change.
Bring the right records and institute rules into each step, helping staff catch inconsistencies and avoid preventable mistakes.
Reuse what is already recorded and connect routine updates to the workflow, so staff spend less time re-entering and passing on details.
SEE IT IN PRACTICE
Get a guided demo of admissions, fees, attendance, and WhatsApp. See how your team can manage everyday work in InstiPilot.
WhatsApp: +91 93405 40313 ↗
Message us to choose a convenient time for your demo.